Technical Requirements Deadline
Client must provide The Center with the complete technical requirements, including lighting plots, sound requirements and stage plots for each performance no later than four weeks prior to the performance(s). Failing to alert The Center to special effects that make use of or produce fire, smoke, ice, water, synthetic snow, confetti, balloons or other special effects will be considered breach of contract and may put your performance in jeopardy as well as incur fines. Client must also provide estimated time of load-in, technical rehearsals and load-out. Note that haze, smoke and fog effects require a campus electrician to monitor the fire alarm system at additional cost.
All groups using The Center are obligated to use The Center’s technical personnel. The size of the crew will depend on the nature of the event and will be determined solely by The Center’s Production Manager once the schedule and needs of the production are assessed.
The Center’s professional crew work under the auspices of a State University of New York union (United University Professions). There are overtime, meal break and other work rules for stage crew. The specifics of the work rules are detailed in an attached appendix.
The Center is in the region under the jurisdiction of the International Alliance of Theatrical Stage Employees (IATSE) Local One. However, IATSE crews and regulations apply only if a production employing IATSE staff is present. If Client is obligated or becomes obligated to hire IATSE stage personnel for its production, it must immediately notify The Center. Similarly, if The Center becomes obligated to hire IATSE stage personnel, it will notify Client immediately.
An affiliation with IATSE will not invalidate the Client’s obligation to hire and compensate non-IATSE crew deemed necessary by The Center for the proper operation of the event. Due to the limitations of New York State payroll systems The Center cannot pay IATSE crews; payment must be made through the union by arrangement with IATSE representatives.
Backstage Personnel Work Rules
Due to the nature of The Center, it may be necessary during the course of a call for an employee to perform work in one or more venues and / or departments.
The minimum call for any Crew Person is four (4) hours.
The maximum call is eight (8) hours, with a meal break after 4-6 hours before a variable rate is increased to 150%. All time worked over eight (8) regular hours shall be paid at 150% of the variable rate.
Any hours worked between the 12:00 AM (midnight) and 8:00 AM shall be paid at 150% of the variable rate or at 200% of the variable rate for those employees already at an increased variable rate. In some cases strike calls that begin and end before 12:00 AM may be exempt from this rule. (Example: Because the minimum call is four hours, a strike call may be booked from 10:00 PM to 2:00 AM. If the call ends at 12:00 AM, the call would be paid as four hours straight time. If the call ends at 1:00 AM, it would be paid as 3 hours straight time and one hour at 150% of the variable rate.)
No call shall exceed six (6) hours without a one (1) hour meal break. Every hour worked beyond six hours shall be paid at 150% of the variable rate until a one-hour break is called or the call ends. If an acceptable meal is provided by the User, the break may be reduced to one half hour. If food is provided but work continues with no formal break, the meal penalty rate of 150% will still apply. Meal penalties occurring after eight (8) hours will be paid at 200% of the variable rate. Under normal circumstances, meal breaks are unpaid.
There must be eight (8) hours turn-around time between the end of a day’s call and the start of the next day’s call. Every hour less than eight shall be charged at 150% the variable rate until eight hours is reached. Charges then revert to standard variable rate, but time accrued on the next day’s call will be charged against the maximum call for that day.
Two or more meal penalty infringements for the same hour(s) will result in no more than 200% of the variable rate (double time).
The crew must be broken for fifteen (15) minutes every two hours or two and a half-hours. Dress Rehearsals and “Show Calls” are an exception to this rule, but all other rules will apply. Employees will be expected to return promptly to work at the end of a break. Failure to comply will result in the employee’s pay being docked one half-hour.
All crew calls of eight (8) hours or less shall be paid as called. After eight hours, calls are paid for time worked, regardless of original call length.
Any User who cancels or modifies a crew call with less than 48 hours’ notice will be required to pay a four-hour minimum per person called. Any User who cancels or modifies a crew call with less than 24 hours’ notice will be required to pay the crew as called up to eight (8) hours.
Any crew member that cancels on a call with less than 24 hours’ notice may be subject to removal from scheduled calls. Exceptions will be made for emergency situations.
No Center crew member may be released or “fired” without verbal agreement between the User and the Director of Production.
Employees are expected to conduct themselves professionally and courteously.
Employees are expected to supply their own basic tool kit (adjustable spanner/Crescent wrench, assortment of screwdrivers, pocket knife, multi-tool, speed wrench, and other such items). The Performing Arts Center will supply larger items such as pipe wrenches, and power tools.
Center crew members are freelance technicians who may not be able to continue to work past the originally scheduled call time. In the event that it is necessary to add time to a call or increase the number of crew persons at the last minute please be aware that this will only be possible if: 1) The Center is made aware of the request in advance; 2) the space is available and 3) the crew is available. The Center cannot guarantee that it will be able to provide the Client with additional crew members, unless the request is made five business days in advance of the call.
If additional crew work time becomes necessary, and the crew and space are available for this time, then The Center will not refuse reasonable requests for additional time. The Client, or the Client’s representative, with the power to guarantee, in writing, payment for additional crew hours must be present. Crew hours that are requested after the execution of the contract may be overtime hours.
If an additional crew call is scheduled with less than twelve hours notice, or with less than an eight hour break between calls, then crew members will receive 1.5 times the salary listed on the rate card for their work on the additional call.
Crew members may not be asked to run errands that will take them away from their primary responsibilities or outside of The Center. The Client must provide or arrange for a runner if non-technical tasks or errands are anticipated.
Stage hands for the Client’s event are drawn from the regular freelance house crew for The Center. Their responsibilities go beyond the duties assigned to them for the Client’s event. They are on call to maintain and protect the space as well as to assist the Client with its event. The crew’s call may begin before the Client’s personnel arrive and continues after the performance duties are finished; they are required to stay until all audience and performers have left. The set-up, clean-up and lock-up time is a part of the Client’s labor bill.
Lighting: The Center makes available limited “white wash” lighting in the proscenium theatres. Additional lighting instruments are available at additional cost. The time needed to hang additional or altered lighting and to restore the “house hang” will be at the Client’s expense. This work will be scheduled prior to and following the Client’s occupancy and is a part of Client’s use of the space.
Sound: The Center has available a standard public address system and additional sound reinforcement equipment can be made available based upon the needs of a Client’s event. As with lighting, the cost varies with the amount of equipment and the time needed to set up and restore.
Additional Equipment Rental
Client’s event may require the rental of additional Center equipment not part of that listed above. Discussion with Center staff regarding the need for, availability of and cost of this equipment will be a part of the planning process. Any cost connected with the use of such equipment will be a part of the event estimate.
If additional equipment not owned by The Center is needed, the Client must arrange for the rental of such equipment. The Client shall be responsible for all expenses related to delivery, use and pick-up of such equipment. The Center does not make any guarantee with respect to the quality and function of such additional equipment. Delivery and pick-up of rental equipment must be coordinated with The Center’s Production Manager.
If Client uses wireless devices such as microphones or radios other than those provided by The Center the frequencies of the devices must be cleared in advance, as they may conflict with other wireless communications at the College.
Audio or Video Recording or Broadcast
Client or Client’s agents or representatives may not record or broadcast the event without prior written approval of The Center. Should permission be granted, equipment must be set up prior to the opening of the house and may in no way interfere with the performance. Requests to record or broadcast the event must be submitted no later than four weeks prior to the performance.